Callaway Community Hospital


HIM Coordinator






Responsible for coordination of operational aspects of their respective entity Credentialing office as well as any administrative work in coordinating the medical staff credentialing function. Assignments are planned and executed with considerable independence in compliance with established policies and procedures, bylaws, regulations and laws.

Reports To:

FLSA: Non-Exempt


Two years of credentialing/enrollment experience in a healthcare setting.

Proficiency in creating and updating Excel spreadsheets.

Office Environment


1. Responsible for copying, sorting and mailing dictation to surgeons, referring physicians, and MLAC.

2. Organize, assemble and analyze medical records for completeness ensuring all components of the record are present and in order.

3. File completed medical charts and any loose information relating to old charts.

4. Respond to information requests from patients, physicians, billing department and nursing staff.

5. Enter clinical log information ensuring all pertinent information has been documented. If documentation is missing, return chart to the nursing staff to correct.

6. Deliver charts that need to be completed by nursing staff to either Pre-Op or PACU. When completed, enter any clinical log information that was corrected.

7. Pull patients previous visit charts for admissions 2 days prior to surgery.

8. Break down and flag for deficiencies all pain management charts. Send charts to be signed by surgeon. Once signed, verify chart is complete before filed to permanent file shelf.

9. Review operative report to verify the surgeon has dictated the radiology findings for any case in which radiology was used.

10. Compile a previous visit chart listing for patients having surgery the following day. Retrieve these charts and place in appropriate area of current patient charts for following day.

11. Disassemble medical charts from blue ring binders for discharged patients and verify Medical Records receives all charts.

12. Copy routine operative notes for specified doctors the day after surgery and put in appropriate area to mailed. Ensure operative notes reflect the procedure that was performed.

13. Put routine operative notes on appropriate charts and put a copy in appropriate area to be mailed.

14. Pull duplicates of super bill from patient charts, make copies and deliver to appropriate area for billing.

15. Send all routine operative reports and super bills to coding company. Answer requests for additional information. When there is a query for the physician send the chart with the question to the physician and send answer/ re-dictation to coding company.

16. Review charts once they have been signed by the surgeon / anesthesiologist ensuring chart is complete.

17. Make folders for completed charts to be stored.

18. Pull charts needing signatures for any doctor performing surgery the next day. Take charts to designated area for completion.

19. Verify all pathology reports have been received.

20. Match old dictated reports with charts when the surgeon has dictated after the date of surgery.

21. Perform other duties as assigned by the Supervisor to maintain the department.


– The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

– While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

– The employee must be able to life and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.

– The employee must be able to stand and/or walk at least five hours per day.


– The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $13.00 – $18.00 per hour

“It’s more than a career, it’s a calling.”

Noble Health Callaway Community Hospital